Agentic AI and the Student Experience

The Agentic AI and the Student Experience is a signature event exploring how next-generation AI technologies are transforming the student journey. We’ll dive into how agentic AI - AI that proactively makes decisions and solves problems - can enhance everything from personalized learning and intelligent tutoring to student support and academic advising.

• Dates: October 22–24, 2025

• Location: Omni Tempe Hotel at ASU, 7 E. University Dr, Tempe, AZ 85281
• Phone: (602) 794-8600

Book your hotel here

This three-day event will feature:

• Keynote presentations from national thought leaders in AI, education, and technology
• Interactive workshops on real-world applications of agentic AI
• Forward-thinking panel discussions featuring students, educators, and industry experts
• Case studies and success stories that show how AI is already reshaping higher education

Confirm your participation by replying to your acceptance email from Tina Miller, Executive Director of Creative and Communications; [email protected] 

• Confirm your session title and description for use in the official program and promotion.
• Send your bio, preferred name, official title, social handles, and headshot no later than August 31, 2025.
• Your registration will be complimentary. However, you will need to register for the event, the speaker link will be sent to you in an email. 

• Final slide deck in Google Slides or PowerPoint (due 2–3 weeks prior). Please share the Google Slides link or drop a copy into this Dropbox Link 
• Details about audience participation, handouts, or props.
• AV/tech needs: We provide a screen, projector, microphones, slide advancer and power access. 
• Let us know if you need internet access, audio playback, or a live demo setup.

Main Contact:
Tina Miller — [email protected] | (623) 523-3589

Backup Contacts:
Corinna Busciglio — [email protected] | (520) 241-1701

Annie Davis — [email protected] | (361) 425-9609

The goal of this event is to spark timely, forward-thinking conversations about the role of agentic AI in shaping the future student experience. By bringing together educators, technologists, researchers, and industry leaders, the gathering will explore how AI systems that proactively make decisions can transform learning, support, and engagement in higher education. 

Only keynotes on the main stage will be recorded for this event. 

If your session is being recorded, there are a few things you can do to make sure it comes across well for anyone watching later. 

• Try to speak clearly and at a steady pace. 

• Stay close to the laptop mic so your audio is easy to hear. 

• If you’re using technical terms or jargon, be sure to explain them so everyone can follow along. 

• When you show charts or images, take a moment to describe what’s on the slide (that helps with accessibility and makes the recording more useful). 

• Finally, don’t forget to repeat any questions from the audience before answering, especially since the mic may not pick them up.

Start by reviewing the Panel Fact Sheet, which will be sent to you before the event. It will give you a sense of the event’s key themes, the audience you’ll be speaking to, and what the organizers hope to achieve with the session. Get to know your fellow panelists in advance, if possible, and think about how your expertise fits into the flow of the conversation. It’s also helpful to touch base with your moderator beforehand to go over timing, cues, and any key messages they would like to emphasize. That way, all participants are on the same page and the session feels polished and engaging.

Before the event, you will receive the final agenda with your session time, the name and number of your room, a venue map, parking details, and registration check-in. You’ll also receive a social media promo kit to help spread the word about the event.

The dress code is business casual. We recommend wearing layers, as conference rooms tend to be on the cooler side - bringing a light jacket or sweater will help keep you comfortable throughout the day.

To ensure a smooth and professional presentation experience, plan to arrive at the venue 20–30 minutes before your session begins. 

This buffer allows time to navigate the space, get settled, and handle any last-minute adjustments. Be in your designated room at least 15 minutes prior to the start time, recognizing that another session may still be wrapping up before yours. Use this time to connect with your assigned volunteer to review any session logistics, support needs, or materials. It's also important to check in with the AV team or session moderator to confirm your technical setup, microphone preferences, and timing, helping to avoid any disruptions and ensuring your session runs efficiently from the start.

• Laptop with HDMI port or dongle, and charger
• Digital or printed notes/outline
• Handouts bring printed copies 
• Backup of your slides (USB or cloud)

Yes, you’re welcome to bring and distribute printed materials. In each session, we expect each room to host 100 people. 

Packages may be delivered to the hotel within 48 hours (October 21, 2025)  of the date of the function. Packages or materials of excessive weight or value must be approved for receipt by the hotel prior to shipping. There will be a handling fee for all incoming and outgoing items processed by our Security Department. The hotel is not in any way liable for the contents of these packages.

Shipping and receiving hours are 7:00am - 4:00pm, Monday through Friday. 

The following information must be on all packages to ensure proper delivery:

The Omni Hotel current pricing structure is as follows:

The Omni at ASU has a drop off box where you can drop off small packages with prepaid labels. 

For larger unlabeled packages, the closest FedEx location is at 725 S Rural Rd #109, Tempe, AZ 85288.  The closest UPS location is at 1753 E. Broadway Rd, Ste 101, Tempe, AZ 85282.

If you need help on-site, you’ve got a few great resources! Your assigned volunteer or room facilitator is your go-to for session-specific support, they can help with timing, materials, or anything else related to your presentation. 

If you run into any technical issues, the AV technician in your room is there to assist. Finally, if you have general questions or need directions, the team at the registration desk is always available to help.

Event Manger: Erin Morrow, (602) 694-0295

October in the Phoenix–Tempe area brings a perfect blend of pleasant weather and lively fall events. Mid-month temperatures typically range from highs around 88°F (31°C) to lows near 63°F (17°C). While afternoons can still feel warm, mornings and evenings are comfortably mild - ideal for hiking, dining outdoors, and exploring seasonal festivals.

As the seventh-largest city in the U.S., Phoenix offers a dynamic blend of big-city energy and natural beauty - especially in October. From cultural experiences and live music to outdoor adventures and seasonal festivals, the region comes alive with opportunities to explore. Whether you're into art, food, hiking, or just soaking up the sun, Phoenix and neighboring Tempe provide a wide variety of experiences for every interest.

Be sure to check out the many events happening throughout October in both Phoenix and Tempe.

Things to do in Phoenix: https://www.visitphoenix.com/

Things to do in Tempe: https://www.tempetourism.com/

• Stick to your time limit and include 5–10 minutes for Q&A.
• Start with a compelling story or question.
• Use clear visuals—avoid slide clutter.
• Engage your audience with questions or short discussions: polls, questions, or quick activities.
• Don’t read slides word-for-word—use them as talking prompts.
• Repeat questions from the audience before answering. Especially if we are recording the session. 
• Be authentic—your passion engages people!
• Always have a backup plan for internet issues or tech glitches.

• Use Arial font, minimum font size 16.
• Use short sentences and bulleted lists.
• Keep text visible—don’t obscure it with graphics.
• Slides must be in 16:9 aspect ratio.
• Caption all videos and avoid over-relying on video content.
• Add alt-text to images for screen reader compatibility.
• Use accessible tables and descriptive hyperlinks.
• Publish your slide deck to the web before the event for easy sharing.
  👉 How-to Video